As much as we love to see a mind-blowing event in a remote location, the logistics involved in the âI doâ destination are certainly not as dreamy as the end result; even the most affluent traveler may need to call a replacement when there are wedding plans on the itinerary. However, couples with a desire for marriage should not be afraid, with the right travel professional by your side a happiness. have a nice trip is just a phone call away. Enter: the destination wedding travel agent.
What is a destination wedding travel agent?
A Destination Wedding Travel Agent is a specialist travel advisor who will help you manage all of the travel logistics for your destination wedding. They are well connected to resort wedding teams and are well versed in the wedding requirements of a destination.
As the wedding and travel industries make a dramatic comeback, we turned to one of the leading travel planning companies focused solely on romantic travel to help you find the perfect travel agency. Below, Jen Avey of Destination Weddings Travel Group explains why you should hire one of the professionals and how to find the right one for you.
Meet the expert
Jen Avey is Vice President of Marketing for Destination Weddings Travel Group. An established leader in the destination weddings and romantic travel industry, Destination Weddings has planned more than 25,000 personalized events over the past decade.
Wedding travel agent vs wedding planner
We asked Avey to help us sort out the roles of these experts to help you determine who you need on your team when planning a destination wedding. But first, what exactly does a destination wedding travel agent do? A destination wedding travel agent does everything a leisure travel agent would do and more.
âBeyond booking accommodation and airfare for you and your guests, a destination wedding travel agent will act as a liaison between you and the on-site wedding team at your resort.â , explains Avey. “[They] will also be knowledgeable about the wedding requirements of each destination, as well as the wedding packages, ceremonies and reception venues in each destination, so their resort recommendations will be much more tailored to your wedding needs. ”
The current coronavirus (COVID-19) epidemic has been declared a pandemic by the World Health Organization. As the situation continues to flow, we’ll share tips and stories from industry experts to give you the best advice and help you navigate wedding planning today. For the most recent guidelines and the latest travel restrictions and requirements, check the websites of the CDC and the US Department of State.
While these travel agents go beyond your typical travel planners, it’s important to understand that they are not a replacement for your wedding planner or on-site coordinator. âYour destination wedding travel agent and wedding planner work together to create your celebration,â says Avey. “These two roles are both essential and work in tandem to ensure your destination wedding is covered from start to finish.”
Avey further explains that these agents are usually based in the United States and are responsible for helping you select the best venue based on your budget, style, and preferences. They also make travel arrangements for you and your guests. Your destination wedding planner, however, will be on-site and take care of the details of your wedding day. Before that, they will provide you with wedding package options to secure your flowers, photographs, backdrops, table landscapes, daily calendar, etc.
Reasons to Hire a Destination Wedding Travel Agent
With the ever-changing travel restrictions of a global reopening coupled with the ubiquitous nuances of wedding planning, there’s no doubt you’ll save time, stress, and money by bringing in a professional. Avey shares a few key benefits to consider when deciding if you need a destination wedding travel agent.
They have in-depth expertise of the destination.
These agents have unparalleled expertise when it comes to knowing which location is best for you. “They’ll be able to narrow down the right options for destination and location, so you don’t have to be overwhelmed with that initial, but vital, choice right off the bat.”
They can access exclusive promotions.
These professionals have exclusive access to promotions that you may not be able to find on your own or that are only available live with the resort. Avey adds: âThe cost savings alone are a huge benefit! ”
They can save you hours (and stress).
Most importantly, working with an agent relieves you of the time and stress it takes to plan an international celebration or away from home. “Having someone in your corner as a go-to resource for you and your guests will relieve all the unnecessary planning headaches that are sure to arise if you are left alone planning a destination wedding.”
They are free to rent.
Who wouldn’t jump at the chance to get free wedding planning help? Perhaps one of the biggest perks is that all the perks offered by a wedding travel agency come at no additional cost to the couple. Since most travel agents operate on a commission-based sales model, they don’t charge a service fee, which means they’re 100% free to hire.
If an agency charges a service fee, they usually take the form of an initial deposit which will then be applied to your final cost. This is generally used to qualify the couple and make sure they are serious about planning an event rather than seeking free advice to take elsewhere.
Destination Wedding Travel Agents FAQs
Like any part of your wedding team, it’s important to feel that your travel partner is aligned with your vision and expectations before you commit. Avey shares what you need to know about hiring a wedding travel agent, including when to hold them and how to know if they’re right for you and your fiance.
When should you hire a destination wedding travel agent?
Once you have decided to organize a destination wedding, you should immediately hire a destination wedding travel agent. âThe main job of this professional will be to help you choose the perfect location and venue for your celebration, which is one of the first things you need to secure in the planning process,â says Avey. âSo the sooner you start talking to an agent, the better! ”
How do you find the best wedding travel agency for you?
As with any supplier, it is highly recommended that you do your research and talk to a few agents before making any commitments. Avey always suggests looking for customer reviews or testimonials first to get an idea of ââwho the agent is as a person and if it best meets your needs. She advises that it’s best to be matched with an agent who has expertise in what you’re looking for, “whether it’s an all-inclusive destination wedding in Mexico, an adults-only celebration in Mexico. Europe, or a runaway and a honeymoon in one! ”
What questions should you ask when consulting with a travel agent?
During your initial consultation, you should get a feel for how the process works from start to finish, so that you can understand what to expect from the agent during the process. Once you have a few place recommendations, Avey recommends that you ask why they recommended each place and what makes it ideal for you. You can also request photos and testimonials from real weddings your agent has planned, especially at venues they have recommended.
Most importantly, says Avey, be sure to educate yourself about the terms and conditions of your partnership when it comes to securing group space or blocks of rooms at a resort. The importance of knowing the difference is mainly due to the fact that a reservation reserved in a block of group rooms has different terms and conditions (as well as advantages) compared to a room reserved outside the group. âUnderstanding these differences is critical, and a destination wedding travel agent will help you navigate all of these nuances,â adds Avey.